project summary task 2000 Results


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I have added the Project Summary Task from Options and have not entered some actuals. However the summary actual duration days are far less than the true actual duration totals (they follow on FS so it is nothing to do with overlapping tasks).

Is there anything I should know about the way project calculates the project summary figures?

(the summary report also shows the total actual as being the amount shown in the summary task rather than the actual total duration taking the start date of the first completed task and the end date of the last completed task)

Thanks

Roberta




I have a master plan in which I've pasted a number of subproject plans (not linked, as they won't be updated). I'm writing a macro that (1) rolls up milestones to the summary bar through project plans and then (2) puts the name of the milestone task below the milestone indicator in the summary task. The first part is working well, however, I can't get (2) to work. Here is my code:

Sub RollupMilestones()
Dim T As Task

' Display milestones in summary bars
' Cycle through tasks in active project.
For Each T In ActiveProject.Tasks
' If task is a milestone or a summary, set its Rollup property to True.
If T.Summary Or T.Milestone Then
T.Rollup = True
' If task isn't a summary task or milestone, set its Rollup property to False.
Else
T.Rollup = False
End If
' Apply Task Name to Bottom of Milestone Indicator

Next T

End Sub

I know the code to change add the Task Name to the milestone in the summary bar, e.g.,
GanttBarFormat TaskID:=???, BottomText:="Name"
however I don't know how to select each milestone on the summary bar, get its associated TaskID, and go to the next milestone. I know it will probably be some kind of For Each...Next loop but that's about it.

Can anyone help?

Thanks,
Caroline




We have created some VBA macros that calculate some costs into one of the custom cost fields. It works great for all tasks until it gets up to the Project Summary task at the top level where it just reads 0. Any idea how to get the calculations to affect the field in the Project Summary row(line 0)?




This is going to sound a little strange, but I wanted to know if there is a way that you can format the summary tasks to show the number of calendar days the task will take, not just work days. For instance, if a summary task takes 10 days or two weeks to complete, how do I show that as 12 days, including Saturday and Sunday even though the weekend is non-working time. (Client-Request)

Any help or a push in the right direction is greatly appreciated.




This is one of those questions that I thought was easy, until I tried to do it...

I need to assign a resource to the whole project (using Project 2000). Unfortunately, you can't assign resources to the project summary task. Does anyone know of a neat way of doing this, apart from creating a summary task which encompasses the whole project?

Paul Seaman
IT Trainer (UK)




Hey all,

I'm trying to do something that is probably really simple. A little background... I've created a report where I copy information from MS Project into Excel, then filter that information on another sheet to show just the things we want to see. Which are tasks not completed, tasks due within one month, and non summary tasks. I have attached the template of this report. Currently it is only set up for 50 tasks, to make it small enough to post. The information is pasted into the Input sheet, then formulas move it to the All Team tab where it is filtered. To get the correct filtering all one has to do is push the Create_Report button on the input sheet.

What I need to do is make the "Number of Completed Tasks" field on the input sheet work right. So to do this I want to count the number of "Yes" in the "Task Finished?" column, only if they have an entry in the "Resource Names" column. Because summary tasks do not, or at least aren't supposed to, have resources assigned to them. I have not been able to figure out how to do this. Any help?

Also, if anyone knows a better way to do this report in general, any suggestions are appreciated!

Thanks,
Justin K.




I'm sure this is an old question, but I could not find an answer anywhere in the database.

I have a file that seems to be corrupted. When I open the file, it says there is a circular relationship in a task. The task numbers seem to be all screwed up, and the "+" and "-" signs for summary tasks don't seem to work properly. Further, Project hangs when I try to save the file under a different name.

Is there a fix for this?

Thanks




My question is to do with using the Project Summary to report progress on my Jobs. I set up a test project with 4 tasks and 1 summary task. Task 1 & 2 are estimated as 8 hours work at 50% (Fixed Work) taking 32 hours to complete. Task 3 & 4 are the same, starting at the same time. My Baseline indicates 32 hours work & Duration. Then I add actual hours of 8 hours to task 1 day 1(100%), and 8 hours of work to task 3 day 2. I would expect that I am now 50% complete on work and duration. Instead project indicates I am 33% complete duration and 50% work.
It seems like if I work 1 hour on 8 tasks I get 8 days duration, If I work 8 hours on 1 task I get 1 day duration. I am doing little bits of many tasks every day on a project with over 500 tasks and Project Progress % Duration is driving me Crazy. P.S. Is there a better way to tell if my work or Progress is slipping?




Does anyone know how to roll up resource assignment data to the summary task? I have a project file that is really many tasks with the same underlying structure:

sumtask1
-plan
-do
-check

sumtask2
-plan
-do
-check

Resources are assigned to the 'plan - do - check' tasks, and what I'd like to see is for the summary tasks, what the total work assigned to the resource for that summary task.

-Joe




I've succeeded in rolling up my milestone tasks so that they show all milestones in one row, the Summary task for the project. However, I would also like to be able to add the name of the milestone task (e.g., QA) in the Summary task row. I would then export Summary tasks from multiple projects into one, to be able to see where certain similar tasks line up across projects.

Any ideas on how I can associate the milestone task name with its placeholder in the Summary task row?

Thanks,
Caroline




Catherine,

A task in my project has been cancelled, and I'm not sure what to do in Project to reflect it got cancelled. I put 0% completed in the Task information box. I'm doing Earned Value with Project, BCWS is showing $10K, BCWP=$0, ACWP=$0, I need to get BCWS to show $0.

Also, In some of my project files my summary tasks don't total my subtasks correctly? Why??




Hi,

I'd like to filter a project to show only tasks that do not have 0 (zero) in the Work Remaining column. But I'd also like to show some summary tasks that have zero in the Work Remaining column. How can I do that?

Thanks,
Bob




I would like to create a form within a project that is global for the project and not task or resource specific similar to the Project Summary form. The main use of the form is to enter data that will be used by our accounting group for setting up the project in the financial system. Data would include things like Project Start date, project end date, Currency type, company code, system ID number, etc. I cannot find the Project Summary form listed in the Organizer and I am not sure if copying/using a task or resource-based form will give me the project summary information I want to include. Also going through customize forms I cannot find the field that shows project start and end date. Any thoughts or different ways of accomplishing this?




I am setting up a project which has 3 outline levels. The detail tasks represent stages of development of chapters of a book, so they roll up to a summary task which represents the progress of the chapter as a whole. There are a number of chapters which each roll up to the top level summary of the book as a whole.

At the detail task level, time is a good measure of progress for the way we operate, so when our second level task is 50% complete that is reflected sufficiently by progressing the tasks accordingly. However as each chapter is significantly different in size and complexity to develop, the second level tasks are not represented well by time invested.

We wish to be able to weight the second level tasks according to a criteria independent of effort. i.e. a particular chapter may be 15% of the entire book which is our ultimate measure of progress.

Can anyone help me understand if there is any way to do this in Project?

Thanks




When converting a task with work assigned to a summary task by inserting subtasks, I noticed that Project seems to calculate the new summary task total hours incorrectly. This was corrected by outdenting the subtasks temporarily and then re-indenting them. Example from current project that I am working on:
Before:
Task1 8 hours resource1
Task2 8 hours resource2
After:
Task1 95.5 hours
subtask1 2 hours resource1
subtask2 2 hours resource1
subtask3 2 hours resource1
subtask4 2 hours resource1
Task2 8 hours resource2

I would expect Project to calculate 8 hours total work for Task1 after inserting and resourcing subtasks 1 through 4. However this is not the case until I outdent the subtasks then re-indent.

Has anyone seen this before or does anyone have an explanation?

Thanks in advance.

bb




I recently left my company to become an independent contractor. Things are going well but I've hit a snag on using something to track my various projects for each client. I have MS Project 2003 and tried to use it but it's not going too well. I'm having too much difficulty getting Project to do the more simpler parts of Project Management I need and more importantly to stop changing various things (ie %Complete) when I do something else with the project/task and did not want anything else changed. I believe Project is just overkill for what I need when it comes to the details and lacking when it comes to the summary or Project level info I need.

I'm hoping that perhaps there is an Access DB available to perform the simple project management I need to do. I've looked at Microosft's Access 2003 templates, specifically the Time & Buiulling and Service Call Management DB's and while both are good, neither by themselves does what I need. The Time & BIlling is the closest but to what I'd like but it's not got quite enough detail options and I do not see any Client level Project management.

Does anyone know of either some websites I can get Access Templates (no charge) or better yet an existing Access DB that does what I'm looking for?

Thank You
Ed




I need to be able to change references to task fields that are being used on the fly (as a result of user input) and I don't want to have to hard code every possible option.

For example, How do I make the reference to ".Duration1" etc in the following code via VBA assuming that I have the field name in a string variable called strFieldName.

For Each oTask In ActiveSelection.Tasks
If Not oTask.Summary Then
oTask.Duration1 = oTask.Duration3 * oMinPercent
oTask.Duration2 = oTask.Duration3 * oMaxPercent
End If
Next oTask

Thanks in advance.

Warren James

PS I have cross-posted to the Project forum as I wasn't sure which was the best/right place to put this.




I had this macro working in Project 1998 but now in 2000 it I keep getting this message and my values are very strange. Could anyone help me?
Sub CalculateValue1()
For Each t In ActiveProject.Tasks
If Not t Is Nothing And t.Summary = False Then
t.Duration = t.Number5 * t.Number4 / 720 / 10
End If
Next t
End Sub




I need to be able to change references to task fields that are being used on the fly (as a result of user input) and I don't want to have to hard code every possible option.

For example, How do I make the reference to ".Duration1" etc in the following code via VBA assuming that I have the field name in a string variable called strFieldName.

For Each oTask In ActiveSelection.Tasks
If Not oTask.Summary Then
oTask.Duration1 = oTask.Duration3 * oMinPercent
oTask.Duration2 = oTask.Duration3 * oMaxPercent
End If
Next oTask

Thanks in advance.

Warren James

PS I have cross-posted to the VBA forum as I wasn't sure which was the best/right place to put this.